Receiving Clerk - 1 Position
Morogoro, Kilombero, Tanzania, United Republic of
Full Time
Experienced
Job Purpose
The successful candidate will handle receiving transactions, resolve queries, forward supplier documents to Accounts, address discrepancies with relevant teams, and coordinate staff to offload deliveries to stores.
Specific Duties and Responsibilities
• Diploma in Procurement and Supply Chain Management from recognized Institution
• 1+ years’ experience working in Procurement and Supply
• Knowledge of stores operation
Terms of Service: The successful candidate will be engaged on a Permanent Contract.
All interested candidates, who meet the above requirements, please apply for the position on or before 26th August 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
The successful candidate will handle receiving transactions, resolve queries, forward supplier documents to Accounts, address discrepancies with relevant teams, and coordinate staff to offload deliveries to stores.
Specific Duties and Responsibilities
- Inspect, validate, and authorize all deliveries, creating financial obligations for the operation.
- Process all receiving transactions promptly in the Inventory/Purchasing system, adhering to the 3-day SLA.
- Investigate and resolve receiving queries with the Purchasing and/or Accounts teams, including issues related to shortages, incorrect, or damaged goods resulting from transit, dispatch, or supplier errors.
- Distinguish between incorrect orders placed by end-users and incorrect supplies from vendors, engaging the appropriate stakeholders to resolve such queries.
- Collaborate with requisitioners or technically qualified personnel to inspect incoming goods and escalate any discrepancies to relevant parties.
- Coordinate with suppliers and the ISJ/Purchasing team to complete documentation and arrange the return of incorrectly supplied, damaged, or rejected goods, ensuring verification of supplier and Illovo order details.
- users upon receipt of direct orders to ensure goods are collected within seven working days.
- Ensure timely and accurate archiving of all documents related to the receiving operation for easy retrieval and reference.
- Supervise and direct the offloading of goods at the receiving bay, confirming quantities and quality compliance according to procedures (e.g., QCP).
- Manage bulk item receipts (fertilizer, cement, lime, etc.) by processing them through the weighbridge and verifying quantities and weights appropriately.
- Enter all delivery notes into the ERP system on the day goods are delivered and generate GRN reports for stakeholders.
- Capture all Certificates of Completion into the ERP system on the day they are received, following requisitioner authorization, and print GRN reports for stakeholders.
- Ensure supplier documents for received goods are promptly forwarded to Accounts for processing.
- Dispatch stock orders to relevant stores with GRN copies attached to delivery notes for record-keeping.
- Report unresolved shortages and damages in writing to the Inventory Operations Specialist and develop plans for appropriate resolution.
• Diploma in Procurement and Supply Chain Management from recognized Institution
• 1+ years’ experience working in Procurement and Supply
• Knowledge of stores operation
Terms of Service: The successful candidate will be engaged on a Permanent Contract.
All interested candidates, who meet the above requirements, please apply for the position on or before 26th August 2025. Only shortlisted candidates will be contacted.
Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.
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